Project Coordinator (IT) II – Southwest Metro

Our client, a leading Minnesota retailer, has a great culture and the coolest corporate campus in the Twin Cities. With this client, consultants at every level can truly make an impact. The client is fast-paced, offers challenging projects, and is a great resume enhancer.

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Why Work at Versique?

Versique’s IT Consulting team is led by a group of industry veterans. Our consultants have an average tenure of over 18-month with Versique. As a W2 or 1099 consultant for Versique, you will have the opportunity to work for the best companies in the Twin Cities. At Versique, we take care of our consultants and make sure you have a successful career, both in your current position, and in positions to come. We look forward to meeting you!

Job Description

The Services team is looking for a motivated, detailed, and process-oriented professional to join a team of four Project and Program Coordinators.  This team manages process for the Services organization, primarily related to project financials, resource management, and project management tools. This resource should be creative, resourceful, and able to handle stressful situations and change with ease. The environment is very fast-paced and requires individuals who take initiative. The person in this role will be responsible for working alongside a Program Manager for a large initiative within the Services portfolio.

Role & Responsibilities

Support the PCM, IT Project /Program Manager and other team members with project/program activities within the MRP program.  Key responsibilities include:

Financials Management (30%)

  • Manage project financials process including forecasting, analysis, and monthly/weekly financial tracking
  • Analyze monthly forecast variances and provide insight into issues for resource billing and/or non-labor costs
  • Manage cadence for reconciliation and forecasting
  • Create POs, managing receipts, and tracking cost against PO’s
  • Communicate with vendor partners to ensure invoices are submitted on time and are billing per contract terms

Resource Management (30%)

  • Manage MS Project to update Project Plans for assigned projects
  • Manage resources by adding new resources, allocating hours, and removing hours as teams start and finish assigned work
  • Ensure resources are entering hours accurately by reviewing and approving weekly time entry
  • Administrate team members time off against assigned work

Project Management (15%)

  • Assist with holiday freeze and CR process for the project
  • Establish high level milestones for project
  • Create weekly project status reports
  • Ensure projects meet SDLC compliance by working with project team members to ensure SDLC documentation is created and approved

Manage Project Management Tools (15%)

  • Administrate JIRA instance by tracking down status from the team and actively helping to manage the Agile board and backlog
  • Create/maintain SharePoint sites for assigned projects and manage access and permissions

Meetings (10%)

  • Update meeting invitations with added/deleted attendees
  • Assign conference call numbers and meeting rooms
  • Attend and/or facilitate meetings for assigned projects
  • Take notes in meetings and publish to attendees
  • Follow up with Action Item owners
  • Facilitate stand up, retrospectives, and planning sessions as needed

Required Skills & Experience

  • Strong financial and analysis aptitude
  • 2 or more years of Project Coordinator experience
  • 1 or more years of experience with MS Project, SharePoint, PowerPoint, Excel
  • Experience using JIRA and Confluence
  • Excellent written and verbal communication skills
  • Excellent organizational skills and managing multiple task
  • Ability to work independently with little to no direction

Desired Skills & Experience

  • Experience in project environment with Agile and Waterfall methodology
  • 2+ years’ experience using Excel for financial management and analysis; ability to use pivot tables and formulas (SUMIFS, VLOOKUP, IFERROR, etc)
Apply for this job: Project Coordinator (IT) II – Southwest Metro