ASC Administrator (ID:41409)
Lead the inception of a new and innovative Ambulatory Surgery Center, the Administrator will have oversight of daily operations, patient flow, quality, safety and performance improvement initiatives. A strategic opportunity to work & partner with the Board of Directors to identify areas of continued growth while ensuring patient satisfaction and employee engagement.

Within the authority of the Board of Directors, and at the direction of Chief Operating Officer, serves as the Chief Administrative/Nursing Officer for the ASC by advocating the vision/ mission, creating the environment for success, establishing operational benchmarking/best practices and managing the resources of the organization. In collaboration with the Medical Director, is accountable for the day-to-day business operations of the ASC. On behalf of the Contract Manager, implements the business functions and systems outlined in the Management Agreement.


Policy and Procedure: At the direction of Chief Operating Officer, and working collaboratively with the Board of Directors and Medical Director, researches, drafts and implements ASC policies and procedures utilizing the staff of organization as appropriate. Policies/Procedures development will include (but not limited to) the following:

  • Preadmission and Patient Scheduling
  • Medical Records, Transfer
  • Human Resources, Payroll, Employee Relations, Employee Health
  • Credit, Collections, AR, AP, Provider Contracting
  • Risk Management, Adverse Occurrence, Safety, Infection Control, Quality Improvement
  • Clinical & Patient care Policies and Procedures
  • Other policies and procedures


Financial Systems

  • Performs cost/benefit analysis for equipment, services, surgical procedures and business development.
  • Prepares organizational budgets and financial proformas.
  • Maintains relationships with local banking and financial institutions and the organization’s accounting firm.
  • Facilitates and/or performs credit and collection functions.
  • Oversees the accounts receivable and accounts payable functions.
  • Maintains a productivity system for evaluating activity by doctor, by procedure and by product line.
  • Implements coding and billing systems.
  • Evaluates cost containment and cost effectiveness, makes recommendations for improvement and implements enhancements as appropriate.
  • Maintains competitive fee schedules and works to maximize reimbursement and appropriate cash flow systems.


Administrative and Operations Management

  • Assists in preparation of and attends Board of Directors meetings, and issues a monthly Executive Director’s report to the Board; researches issues and completes follow-up as requested.
  • Drafts, arranges, implements and monitors service contracts and agreements, e.g. laundry, pharmacy, bio-medical, facility services, etc.
  • Evaluates, monitors, orders supplies, and implements inventory systems.
  • Collects, maintains, and analyzes data/data systems for regulatory and operational improvement.
  • Oversees the development and maintenance of physical plant facilities in consultation with the Contract Manager.
  • Investigates complaints and facilitates problem solving/problem resolution processes.


Quality Management Systems

  • Implements Risk Management programs in collaboration with Medical Director and works with professional liability, property liability, and workers compensation carriers in this effort.
  • Collaborates with the Medical Director to implement patient satisfaction surveys and service excellence programs to continually improve the ²customer’s² experience.
  • Interacts with federal, state, and local entities, inspectors, surveyors, and representatives to obtain/maintain accreditation, regulatory compliance, reporting, etc.
  • In a coordinated effort with the Medical Director, supports the medical staff and licensed professional Credentialing program.
  • Maintains systems for safety, security, HIPAA, OSHA and other regulatory requirements.
  • Implements systems and data collections for continuous quality improvement programs and best practices activities.


Human Resource Management

  • Develops and implements systems and activities for recruitment, interviewing, hiring, retaining, orientating, and counseling employees.
  • Evaluates appropriate staffing ratios and skill set requirements to maximize human resources effectiveness.
  • Oversees the maintenance of appropriate employee files and records.
  • In concert with Contract Manager, completes the payroll functions for the ASC.
  • Coordinates the design and implementation of an employee education and training program and employee health program.
  • Facilitates systems for assessing employee performance and individual performance improvement planning


Marketing and Business Development

  • At the direction of Chief Operating Officer, and in collaboration with the Board of Directors and Medical Director, represents the ASC in areas of public relations, hospital liaison and community events.
  • Develops and enhances relationships with area business and industry.
  • In concert with Board of Directors, Medical Director, and Contract Manager, develops and implements marketing plans and strategies, including advertising, promotion, pricing, and product development.
  • Work with area/regional HMO¢s, PPO, provider panel, TPA¢s, and other services contracting entities.
  • Develops relationships with local surgeons, new doctors, group practices, and other health care providers to enhance and expand relationships, services, and referral sources.


Corporate Compliance/HIPPA

  • Responsible for the overall implementation and operation of the compliance program.
  • Ensure standards and manuals are reviewed and updated as necessary and complaints are promptly reviewed.
  • Monitor program compliance and if problems are identified take adequate steps to present reoccurrence.
  • Report to the Board operations of the Corporate Compliance/HIPPA Program and any significant issues.


Clinical Performance

  • Participates in patient care activities adhering to the requirements of the Operating Room RN and/or the Preop/PACU RN job descriptions when providing direct patient care.
  • Establishes implements and evaluates quality and standards of patient care in conjunction with medical staff and clinical staff.
  • Develops patient care protocols, preoperative and postoperative assessment procedures, nursing policies and procedures, physician standing orders and standard discharge instructions.
  • Evaluates nursing staff documentation and patient care through review of medical records.


Management of Resources/Inventory

  • Schedules qualified staff to provide required coverage for patient care adhering to applicable guidelines.
  • Establishes and oversees a system to ensure adequate supplies of controlled drugs,
  • supplies, instrumentation and equipment are available to meet patient needs 100% of the
  • time, within budgetary constraints.
  • Coordinates appropriate use of human and material resources, being mindful of budgetary constraints.
  • Provides adequate staffing coverage 100% of the time.
  • Accurately verifies time worked through regular review of time and attendance records.
  • Assures worked FTE ratio is within approved budget or appropriate justification is provided.
  • Cancels staff appropriately according to established protocol when census is low in order to remain within budgetary limits.
  • Supply inventory is maintained within approved budget.
  • Oversees/coordinates obtaining and returning of borrowed/rented equipment and supplies in the most cost effective and timely manner.
  • Ensures non-expired sterile packs and supplies are available 100% of the time for scheduled cases.
  • Ensures no missing or unaccounted for controlled substances 100% of the time and controlled substances are accounted for in accordance with procedures established in conjunction with the pharmacy consultant.
  • Identifies the need for and appropriately confers with the administrative staff on resource management issues.


Management of Facility/Staff

  • Actively participates in planning and designing policies and procedures in collaboration with appropriate staff members.
  • Budgets and allocates resources according to priorities and stays within established guidelines.
  • Acts decisively to implement solutions to resolve critical issues or improve processes.
  • Communicates clear understanding of job responsibilities, task objectives, deadlines and performance expectations.
  • Disseminates relevant information about decisions, plans and activities to people that need it for job performance.
  • Shares up-to-date information on center activities and policy changes in a timely manner.
  • Evaluates the performance of individuals through timely completion of competency assessments and skill checks.
  • Listens attentively to others. Tries to understand the meaning of the communication of others, perceives their needs and interests.
  • Works in harmony with others as a team leader.
  • Regularly meets deadlines related to individual as well as team performance on projects/assignments.
  • Accepts full responsibility for his/her actions.
  • Observes scheduled hours of work and puts in extra hours when necessary.
  • Exhibits competence in staff selection.
  • Provides a clear description of duties and responsibilities to staff.
  • Provides department orientation to staff on an ongoing basis including safety training.
  • Delegates tasks to qualified staff members.
  • Adheres to established policies and procedures and sets an example of appropriate behavior.
  • Discusses changes which directly affect individuals or general staff prior to change, encourages suggestions and invites participation in decision making, incorporating the ideas and suggestions of others.
  • Allows staff to have substantial responsibility and discretion in carrying out work activities, handling problems and making important decisions.
  • Provides coaching to facilitate an employee’s skill acquisition, professional development and career advancement.
  • Facilitates the constructive resolution of conflict.
  • Encourages cooperation, teamwork and job ownership.
  • Provides praise, recognition, and appreciation for effective performance, significant achievements and special contributions.


Required Skills and Experience:

  • Associate or Bachelor Degree in Nursing
  • Three to five years experience in health care/medical practice administration (preferably ambulatory surgical or day surgery center administration)
  • PC skills


About Versique

Versique is one of the largest recruiting firms in the Midwest and specializes in both consulting and permanent placement. With a valuable blend of functional, industry and recruiting experience, our award-winning team of headhunters has a proven track record of delivering exceptional talent acquisition solutions. The Versique brand represents a powerful combination of “versatile” and “unique” as it hints at the concept of “search” in it’s pronunciation: ver-seek.

Versique is an equal opportunity employer committed to creating a diverse workforce. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability, or veteran status, among other factors.



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ASC Administrator (ID:41409)

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