Human Resources Generalist

Job Description

Reporting directly to the Vice President of Human Resources the Human Resources Generalist is responsible for payroll; ensuring accurate processing and recording of the company’s payroll and providing timely and accurate payroll information and performing HR-related duties on a professional level. The HR Generalist works collaboratively with other departments throughout the company and requires a strong aptitude for details and the ability to work in a fast-moving environment.
 

Human Resources

• Manage workers compensation claims
• Train managers/supervisors in the HRIS system
• Participate in administrative staff meetings and attend other meetings and seminars
• Develop new procedures for the HR Department
• Maintain employee files and manage company documents
• Ensure all benefits and annual job rate increases are applied and updated by receiving benefit payments on time
• Enter all employment changes (e.g. promotions, demotions, merit increases, transfers)
• Maintain filing system for garnishment payments
• Reconcile monthly benefit invoices against HRIS records for accuracy verification
• Conduct an annual compliance audit of the HR files
• Track AAA memberships

Payroll

• Coordinate payroll process
• Process biweekly payroll in UltiPro
• Respond to employees’ payroll related questions
• Process general ledger entries of payroll and accruals
• Prepare payroll informational reports upon request from Finance
• Monitor accrued PTO against the general ledger balance, quarterly
• Reconcile W2 wages and payroll tax reports quarterly to resolve any discrepancies
• File EEO-1 report annually; maintain other records, reports and logs to comply with EEO regulations
• Compile payroll registers, W-2s and quarterly Company tax reports as requested for audit purposes
• Track and balance all Health Savings Account (HSA) contributions
• Prepare quarterly 401k Eligibility Report and annual 401k Testing & Filing Report for review by VP of Finance
• Prepare and process time sheets at departmental standard
• Prepare general ledger journal entries for bank fees, payroll taxes, and pension
   

Required Qualifications:

• Bachelor’s degree in Human Resources, Business with an HR focus, or in a related field
• Three to four years of experience as a Human Resources professional
• 1+ years’ experience with UltiPro Payroll System

Additional Qualifications:

• Professional in Human Resources (PHR) certification or Society for Human Resource Management Certified Professional (SHRM-CP) certification
• Experience administering a Human Resources Information System (HRIS)
• Experience with UltiPro Payroll
• Familiarity with processing of payroll using an outside payroll service
• Solid employee relations experience
• Strong knowledge of federal and state regulations
• Basic accounting knowledge
• Demonstrated ability to produce written communication at a professional business level
• Ability to communicate clearly and effectively (verbally and non-verbally) to individuals and groups, internally and externally, to exchange ideas and convey detailed information accurately
• Able to maintain a positive work place environment under challenging situations
• Proven ability to manage multiple projects simultaneously
• Ability to work independently and accurately with minimal supervision

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