Payroll Manager

Our client, a health care equipment organization, is seeking a Payroll Manager for their office in Minneapolis, MN. If you have multi-state payroll experience, have led and developed others, and have the desire to facilitate continuous improvement projects, this could be the opportunity for you!

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Job Description

Reporting to the Total Rewards Leader, the Payroll Manager leads the payroll team for a 3,000-person company operating in almost all 50 states. Responsible for the timely, accurate and compliant processing of bi-monthly payroll and all subsequent reports, records and filings.

  • Maintain/configure Workday payroll system and time and attendance system.
  • Manage vendor relationships (ADP, Equifax, and Workday)
  • Maintain compliance with all tax, withholding and reporting requirements
  • Ensure compliance with all applicable state and federal wage and hour laws relating to payroll
  • Manage the preparation of weekly, monthly, quarterly and year-end management reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.).
  • Monitor and approve federal and state payroll tax filings, including 940s and W-2s.
  • Review and approve employee tax withholding audits to ensure compliance
  • Review and approve all employee and payroll processing data audits to ensure accuracy.
  • Create/update payroll-related reports in Workday
  • Evaluate and analyze existing payroll policies, procedures and business processes; draft, propose and implement changes and/or quality control measures leading to best practice operations
  • Solve payroll related issues, respond to payroll related inquiries and enforce payroll policies
  • Serve as the primary Human Resource team liaison with the Finance and Accounting Departments
  • Supervise, mentor, coach and conduct performance evaluation of Payroll staff
  • Provide payroll-related analysis and support during any mergers/acquisitions

Required Qualifications

  • Bachelor’s degree (accounting or business-related field preferred)
  • Seven or more years of payroll and/or accounting related experience 
  • Two or more years of multi-state payroll experience 

Additional Qualifications

  • Payroll supervisory experience 
  • Payroll Certification (CPP) 
  • Extensive knowledge of payroll administration and accounting
  • Ability to interpret/apply taxation, withholding, and reporting requirements at all levels (federal, state, local)
  • Understanding of Banking and ACH processes
  • Ability to manage interfaces between electronic data processing and the payroll/accounting functions
  • Advanced knowledge of HR/Payroll system functions
  • Ability to courteously and professionally respond to the needs of employees while being flexible and responsive in a fast-paced environment 
  • Strong analytical skills
  • Excellent verbal and written communication skills and interpersonal skills
  • Proficient in Microsoft Office suite, especially Excel  
  • Advanced PC skills to include database and spreadsheet tools, including creation and maintenance of queries and reports

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